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VT Cash Book

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VT Cash Book data files

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Each company or business in VT Cash Book has a single file that contains all the data for that company. This is just like the way a spreadsheet or word processing document works. However, unlike a spreadsheet or word processor, transactions are automatically saved to disk as soon as you click Save in a transaction entry dialog. There is therefore no Save command on the File menu.

Files can be stored in any folder to which you have access, including folders on network drives and cloud-based drives. However, only one user can open the same company at the same time.

The maximum number of companies you can create is limited only by the disk space available. On a modern PC this is unlikely to be a constraining factor.

Because each company has a single file, it is easy to move a file between PCs using memory stick or a cloud-based drive. Files can be backed up as explained in Backing up data files.

As noted in the Files and folders topic, your data file(s) and the VT Cash Book software are separate things. The data is saved by Windows on your disk, and not “in” VT Cash Book itself. VT Cash Book merely displays and modifies the data in whichever file you have open at the time.

You can create a new company or business data file by choosing the New Company command from the File menu in VT Cash Book. You can open an existing file by choosing the Open Company command. The most recently opened companies are also listed at the bottom of the File menu and in the Recently Opened Files window (Display menu) in VT Cash Book. You can also open an existing company by double clicking on it in the folder in which it is saved.

To password protect your data file, choose the Set Up>Passwords command.

If you normally work on just one company, you can create a shortcut to it on your desktop. Double clicking on the shortcut will then open both VT Cash Book and your file. You can create a shortcut by selecting the file in the Recently Opened Files window (Display menu) in VT Cash Book and by clicking on the Create Desktop Shortcut caption at the bottom of the list.

VT Transaction+ data file names end with the characters .vtr and are typically saved in your Documents folder. VT Cash Book file names end with the characters .vcb. These endings (which are often hidden) tell Windows which application to open the file in when you double click on a file in a folder such as your Documents folder. For instance, if you double click on a VT Cash Book file in a folder, it will open it in VT Cash Book (Alternatively, if you want to open it in VT Transaction+, you can right mouse click on it and choose the Open With VT Transaction+ command from the pop-up menu).

You can delete a data file in the same way as any other file by dragging the file to the recycle bin.