Introduction
To print the accounts to a PDF (portable document format) file you need to have a virtual PDF printer installed on our PC.
A PDF printer appears in your list of printers but instead of printing to paper it generates a PDF file.
For example, Microsoft Print to PDF is included in Windows 10 and above:
Installing a PDF printer
If you do not have a PDF printer already installed on your PC, you can download one online free of charge or at low cost. You could try:
•CutePDF Writer (www.cutepdf.com). Cute is free
•Fine Print pdfFactory (www.fineprint.com). PDFFactory is better because you can send an email without having to save the file to disk first but it costs approximately US$50 (unless you want 'evaluation version' printed at the bottom of each page)
Making a PDF file
There are two methods for turning a set of accounts into a PDF file once you have a pdf printer installed.
Method 1:
1.Click the Preview Accounts button
2.In the Excel Preview window, click the Print button. This displays the Excel Print dialog
3.In the Excel Print dialog, change the printer to your pdf printer and click OK. You will be prompted for a file name
Method 2:
1.Change the current printer by choosing the Print command on the File menu of Excel. In the Print dialog select your pdf printer and then choose Close (there is no need to actually print anything)
2.Click on the Print Accounts button. You will be prompted for a file name
Reading pdf files
To display a PDF file you need to have a copy of Adobe Reader installed. This can be downloaded free of charge from here.
Another free PDF reader is Foxit PDF reader which is available from here.
