If you are using a workbook for a second or subsequent year, see also Preparing accounts for a subsequent year
The buttons referred to in this topic are all on the VT toolbar
You can redisplay these instructions at any time by clicking on the Template Instructions button.
1 If you have not already done so, enter the company/business name and the dates of the financial year in the Workbook Properties dialog. You can also use this dialog to select the type of audit/accountants report required and to display/hide the comparative columns, filleted accounts, cash flow statement and other optional sheets.
2For a partnership, select the Partners sheet and enter the name, fixed salary (if any) and profit share percentage for each partner.
3 If you require an extended trial balance, select the TB sheet and click on the Insert Trial Balance Adjustment Column button.
4Select the TB sheet and enter the trial balance for the company/business under the prescribed headings. Alternatively, you can import a trial balance from another accounting package. For more advice on using the TB sheet, see The manual entry trial balance chapter.
5 If you want an item displayed in the printable part of the accounts which is not listed, such as a new category in the profit and loss account, insert a new row by clicking on the Insert Financial Row button. This creates a new row in both the printed part of the accounts and the TB sheet, and links the cells to the TB sheet. For advice on which sheet and cell to select before clicking on the button, see Which cell to select when inserting a new financial row.
6If the company has a cash flow statement, you will also need to enter the comparative cash flow figures (from the previous financial statements) into the right hand column of the CFWorkings sheet. If these figures are not available, consider using VT Final Accounts to re-construct the previous year. The cash flow statement is only available in the medium/large company template and can be switched on or off in the Workbook Properties dialog.
7Select the Data sheet and enter miscellaneous data as indicated by the white spaces.
8 If applicable, hide any accounting policies not required by clicking on the Policies And Paragraphs button.
9If applicable, directly modify the text in the directors report as required.
10If applicable, directly modify notes containing text on the Notes sheet as required. Notes which you leave blank will automatically hide.
11 Click on the AutoHide On/Off button. This hides all lines and notes which have nil balances (except for average number of employees, which is required by Companies House, even if zero). Note numbers are automatically re-sequenced.
12If applicable, set manual page breaks at appropriate places on the Directors Report and Notes sheets if they are more than one page long. See Page breaking.
13 Choose the Preview Accounts button to review the accounts before printing.
14 Always use the Print Accounts button to print out the accounts. This checks that the accounts are in balance and prints out all pages of the accounts regardless of the sheet(s) selected.
15To create a PDF of the accounts, see Printing the accounts to a PDF file.
16To create an iXBRL file of the accounts or tax computation, select Generate iXBRL File from the VT XBRL menu. See iXBRL: Overview.
17To submit an iXBRL file of the accounts to Companies House, select Companies House>Generate New Submission from the VT XBRL menu. See VT Filer: Introduction.
18The iXBRL accounts and tax computation files can be attached to third party tax packages for filing a CT600 with HMRC.
19For unincorporated businesses only, you can export the profit and loss account and balance sheet to tax software packages by choosing the Send To Tax Package command from the VT Data Export menu.