Introduction
To enter a transaction, choose a command from the Transaction menu or click on one of the buttons on the main toolbar. This displays a transaction entry dialog (screen). Most dialogs have a Hints and Tips pane that tells you how to complete the box you are currently on.
Transaction buttons
The transaction buttons on the main toolbar are as follows:
Button |
Name |
Purpose |
Primary Account |
Debit or Credit entry to Primary Account |
PAY |
Payment |
Enter money out of a bank or cash account including direct debits, standing orders, bank charges and interest |
An account selected from the Bank ledger |
Credit |
CHQ |
Cheque Payment |
As above but with a separate number series. This is intended for cheques only |
An account selected from the Bank ledger |
Credit |
REC |
Receipt |
Enter money into a bank or cash account |
An account selected from the Bank ledger |
Debit |
P+R |
Payments And Receipts |
Enter a combination of any number of payments, cheques and receipts on the same dialog. This is faster than using the individual PAY, CHQ and REC buttons but certain features are not available |
An account selected from the Bank ledger |
P: Credit, R: Debit |
TRF |
Transfer Between Bank Accounts |
Transfer money between bank/cash accounts |
n/a |
n/a |
SIN |
Sales Invoice Document |
Raise a customer invoice (i.e. send an invoice to a customer) |
An account selected from the Customers ledger |
Debit |
SCR |
Sales Credit Note Document |
Raise a customer credit note (i.e. send a credit note to a customer) |
An account selected from the Customers ledger |
Credit |
SIN |
Sales Invoice |
Enter a customer invoice that has been generated manually, or from another system |
An account selected from the Customers ledger |
Debit |
SCR |
Sales Credit Note |
Enter a customer credit note that has been generated manually, or from another system |
An account selected from the Customers ledger |
Credit |
PIN |
Purchase Invoice |
Enter a supplier invoice |
An account selected from the Suppliers ledger |
Credit |
PCR |
Purchase Credit Note |
Enter a supplier credit note |
An account selected from the Suppliers ledger |
Debit |
CTX |
Custom Transaction |
Enter a custom transaction type. By choosing the Set Up>Custom Transaction Types command, any number of types can be set up similar to the standard types listed here but with different reference number series and default ledgers. The standard chart of accounts templates supplied with VT Transaction+ include the Petty Cash Voucher and Credit Card Voucher custom types already set up (even though they could also be entered using the PAY button). |
||
JRN |
Journal |
Enter any combination of entries to any combination of accounts |
n/a |
n/a |
RJN |
Reversing Journal |
As above but the entries automatically reverse on a specified date. This can be useful for entering accruals and prepayments |
n/a |
n/a |
Apart from the JRN, RJN and TRF transactions, each of the transactions above will post a double-entry between the Primary account and the account(s) you select in the Analysis Account field in the transaction dialog. For further details on analysis accounts see Analysis ledgers and accounts.
If a transaction has been entered as the wrong type, right mouse click on it in any report and choose the Change Type command from the pop-up menu.
Importing transactions
